Camelot Special Events & Tents, Inc.

Pin It Usually, the thought process involves whether to buy glass stemware, or save money and buy disposable plastic stemware. Renting S temware (as an option) may not even be considered. As it turns out, the cost of renting glass stemware, such as the Champagne Flute is actually LESS than buying disposable plastic (at less than 50 cents each, how can you go wrong?), and you can have it delivered right to your door! Don’t get me wrong, plastic disposable stemware can be useful on trips and vacations as well as pool-side ( glass is no fun when it breaks there ). It is sold as two-pieces, stores compactly and can be thrown away, so it does not matter if it gets broken. But, for your local parties and events, it does not make sense . If you decide to go this route anyway, make sure to buy more than you think you need. Your guests will throw them out and get a new one for their next drink because they know they are disposable. Disposable Plastic stemware must be assembled...

Table covers make any table look better – Table Skirting brings it up a notch by dressing your table to the ”nines” and giving it more depth. While over-size table linen can be used in place of skirting on rectangular tables, it has more of a two-dimensional hard look to it. A nice “shirred” skirt hangs better with more of a three-dimensional look, the folds softening the appearance. Do not overlook linen skirting when planning your event. Using table skirting on the appropriate tables can really help set the mood you are trying to create. If you have a formal event, make sure to skirt the food service and display tables. Choose a color that says “Black Tie”. For a corporate branding event, table skirt colors should be chosen that match the corporate logo (red for Verizon, green for Citizen's Bank, etc). If there is enough lead time prior to your event, order some custom table skirts with the company logo emblazoned on them. These can be “sprinkled” throughout the venue for a...

WHAT ARE FRAME TENTS ? Commercial grade Frame Tents have pipes or beams that are joined together with steel fittings to create a frame that holds up the tent top fabric. A frame tent will essentially stand up without any tie-downs or stakes – that is, until the wind blows. Safety dictates anchoring all frame tents to the ground with stakes or some kind of extremely heavy weight at each upright (or leg). Because of their weight and design, commercial grade frame tents must be installed by trained tent installers with special installation tools. NOT ALL FRAME TENTS ARE ALIKE Traditional Frame Tents: Traditional frame tent designs require the installers to put the roof framing together first and then attach the tent top fabric to it. The frame and top are then lifted into position with special jacks, and the legs along with bracing are connected to the roof frame. Finally, the frame tent is staked to the ground around its perimeter. Wind can be a issue during the cr...

Setting up the chairs: Typical rental chairs are 1 ½ feet wide by 1 ½ feet long. A chair row plus a walking aisle between the chair rows should be a minimum of three feet. This will allow a 1 ½ foot walking aisle. Any less than this and it becomes difficult for your guests to move in and out of the rows of seats (especially with other guests seated). Any more than this and the seating in the room will not be maximized – even a one inch increase in the walking aisle will decrease your room's capacity by one or two rows (this is 60 to 120 chairs less in a room with four blocks of chairs that are 15 seats wide each). Supervisor's Responsibility: Once you have a drawing to work from and a crew to help, you are ready to start the chair installation. Find the center of the room and measure out a center aisle (a 6 foot aisle is a typical size). If you have a large procession (more than 2 abreast) moving up the center aisle, you may need a wider aisle. Start at the front of the ...

Designing an Optimal Chair Layout: The most important part of the chair layout is not the chairs themselves - it is the aisles. If the aisles are not planned properly, your guests will spend a lot of time waiting to get into their seats, delaying the start of the performance. Safety is always important, so the access aisles should also allow your guests to get out of the room quickly. Row Aisles: When planning the layout for an audience, it is important to allow enough room between rows of chairs for guests to enter and exit the rows before and after a lecture or performance. The absolute minimum is eighteen inches. Any less than this and you could have major problems with moving the audience in and out of the space in a timely fashion. The amount of chairs in the row should be no more than fifteen. Your guests in the center of the row will then have to walk only ten or twelve feet to get out of the row. Middle Aisles: Center Aisles, Side Aisles & Lateral Aisles The other pl...

Podiums are a necessity for any meeting or presentation. Once the audience count gets above a dozen or so people, it gets very difficult to hear. To capture their undivided attention, you have to have a booming voice, or lacking that, a podium with sound system to create that effect. A podium with built in sound can help you gain instant authority. The mere act of walking up to the podium identifies you as the speaker and will let your audience know the speech is about to start. Use your podium to hold notes that mark the important points you want to make in your speech. Checking your notes for the next point to be made while you are finishing up your previous point will keep you on track. Hiring an audio crew to come in and set up an expansive system with onsite tech to run the complicated equipment is one way to go – and some events require it. But, there is no better way to cut your audio budget than by renting a Podium with sound that you can operate yourself. A podium with b...